Introduction
Divisions in Involve provide granular control over how different parts of your school operate. A division typically represents a distinct section of your school, such as a Prep School, Senior School, or Sixth Form. Each division can have its own tailored settings for attendance monitoring, communications, and behaviour management, whilst core school configuration remains consistent across the entire organisation.
This guide explains which settings can be configured at division level and which apply school-wide.
Division-Specific Settings
The following settings can be configured independently for each division, allowing you to tailor the system to meet the specific needs of different parts of your school.
Attendance Monitoring
Each division can have its own attendance monitoring configuration. This is particularly useful when different parts of your school have different timetable structures or attendance policies.
| Setting | Description |
|---|---|
| Travel Time Margin | The number of minutes allowed between consecutive lessons for students to travel between locations. Used when detecting overlapping class registrations. |
| Register Alerts | When enabled, attendance officers receive notifications about registers that have not been taken. |
| Register Reminders | When enabled, teachers receive reminder notifications for registers they have not yet completed. |
| Register Alert Timing | Specifies how many minutes after the lesson start time alerts should be triggered for untaken registers. |
| Absence Alerts | When enabled, attendance officers are notified about students with unaccounted absences. |
| Absence Notifications | Configure which pastoral staff receive absence notifications: tutors, housemasters, and/or heads of year. |
| Absence Alert Timing | Specifies how long after a student is marked missing before notifications are sent. |
Administrative Pod Assignments
Pods are groups of staff members who handle specific administrative functions. Each division can be assigned different pods for various communication channels:
- Student Absence Office: The staff group responsible for handling absence requests from parents and students.
- Holiday Office: The staff group that processes term-time holiday requests.
- School Offices: One or more contact points that parents can message directly. Multiple offices can be configured with custom labels (e.g., 'Main Office', 'Prep School Office').
Morning Email Notifications
Each division can independently control who receives daily summary emails. These automated emails provide staff with relevant information at the start of each school day:
- Subject Teachers: Receive notifications about students who will be missing from their lessons.
- Housemasters/Housemistresses: Receive daily activity summaries for students in their house.
- Form Tutors: Receive daily activity summaries for their tutees.
Behaviour Rules
Divisions can configure separate behaviour notification rules, allowing different thresholds and escalation procedures for different parts of the school.
| Option | Description |
|---|---|
| Rule Type | Set rules for positive behaviour (rewards/commendations) or negative behaviour (concerns/sanctions). |
| Score Threshold | The cumulative behaviour score that triggers a notification. |
| Notification Recipients | Choose from tutors, heads of year, heads of house, or specific named teachers. |
| Time Period | The period over which behaviour scores are accumulated: academic year, term, half-term, fortnight, or week. |
Year Group Assignment
Each division can have specific year groups assigned to it. This affects how students are filtered in attendance views, reports, and other areas of the system. For example, you might assign Years 7-11 to your Senior School division and Years 12-13 to your Sixth Form division.
School-Wide Settings
The following settings apply consistently across all divisions and cannot be configured separately.
Core School Configuration
These fundamental settings define your school's identity and system connections:
- School Identity: Name, school type, address, and geographic coordinates.
- Subscription & Billing: Product access levels and contract details.
- MIS Integration: Connections to external systems such as Wonde, iSAMS, and SOCS.
- Basic Settings: Timezone and calendar display preferences.
Academic Structure
Settings that define your academic calendar and available features:
- Terms & Periods: The structure of your academic calendar including term dates and half-term breaks.
- Feature Flags: Which modules are enabled for your school (behaviour, wellbeing, etc.).
- Room Booking: Global room booking configuration and availability rules.
Global Notification Settings
Notification settings that apply across all divisions:
- Parent & Student Notifications: General notification preferences for parents and students.
- Email Timing: The times at which morning summary emails are sent (though the content is division-specific).
- Attendance Codes: The mapping between Involve attendance codes and your MIS attendance codes.
Key Points to Remember
- Divisions provide flexibility: Different parts of your school can operate with tailored settings whilst maintaining a unified system.
- Attendance settings are per-division: This allows for different monitoring rules based on the specific needs of each school section.
- Behaviour rules can vary: Set appropriate thresholds and escalation procedures for different age groups.
- Core settings remain consistent: School identity, MIS integration, and academic calendar apply to everyone.
- Administrative permissions required: Changing division settings requires admin access within your organisation.
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