Understanding what each user role can access and manage
User Roles Overview
Admin — School leadership & office staff
Complete control over the system. Manage everything from user accounts to school-wide events and settings.
Teacher — Teaching staff
Create and edit events for your classes and department. See what's happening across the school.
Restricted Teacher — Peripatetic & visiting teachers
Access your own teaching schedule and assigned lessons. Limited access to broader school features.
Quick Overview
| What You Can Do | Admin | Teacher | Restricted |
|---|---|---|---|
| Manage School Settings | ✓ Full control | No access | No access |
| Create School Events | ✓ All types | Most types* | Lessons only |
| Edit Events | ✓ All events | Dept & assigned | Your lessons |
| View Reports & Insights | ✓ Full access | No access | No access |
| Manage Room Bookings | ✓ Full control | If Room Manager | No access |
| Take Registers | ✓ Any register | ✓ Any register | Own classes only |
* Depending on school settings, teacher-created events may require approval from an admin before they are published.
School Administration
Admin Only — These features are restricted to administrators:
- School settings and configuration
- Reports, analytics, and insights
- Email logs and communications
- User accounts and permissions
Creating Events
Note for Teachers: Depending on your school's settings, events you create may require approval from an admin before they are published to the calendar.
| Event Type | Admin | Teacher | Restricted |
|---|---|---|---|
| Lessons | ✓ Create & manage | ✓ Create & manage | Your lessons only |
| School Calendar Events | ✓ Create & manage | ✓ Create & manage | Cannot create |
| Sports Fixtures | ✓ Create & manage | ✓ Create & manage | Cannot create |
| Performances & Concerts | ✓ Create & manage | ✓ Create & manage | Cannot create |
| School Trips | ✓ Create & manage | ✓ Create & manage | Cannot create |
| Clubs & Activities | ✓ Create & manage | ✓ Create & manage | Cannot create |
| Detentions & Registration | ✓ Create & manage | ✓ Create & manage | Cannot create |
| Student Absences | ✓ Create & manage | No access | No access |
| Sign-up Windows | ✓ Create & manage | No access | No access |
Editing & Managing Events
| Action | Admin | Teacher | Restricted |
|---|---|---|---|
| Edit your own events | ✓ All events | Your dept events | Your lessons only |
| Edit recurring events | ✓ All | If Duties Manager | No access |
| Delete events | ✓ All | Your own events | No access |
| Publish events | ✓ All | Your events | No access |
| Drag & reschedule on calendar | ✓ All | Your events | No access |
Room & Resource Management
| Feature | Admin | Teacher | Restricted |
|---|---|---|---|
| Book rooms | ✓ Full control | If Room Manager | No access |
| Manage room conflicts | ✓ Full control | If Room Manager | No access |
Viewing & Access
| What You Can See | Admin | Teacher | Restricted |
|---|---|---|---|
| All school schedules | ✓ Full view | ✓ Full view | Your schedule only |
| Event details | ✓ All events | Most events | Your lessons only |
| Staff directory | ✓ Full access | ✓ Full access | Limited access |
| Take registers | ✓ Any register | ✓ Any register | Own classes only |
Special Roles
These additional permissions can be added to any user account to grant extra capabilities:
Attendance Officer
Can manage student absences and attendance records across the school
Duties Manager
Can create and edit recurring events and duty schedules
Room Manager
Can approve, manage, and resolve conflicts for room bookings
Staff Absence Officer
Can arrange cover when teachers are absent from their events
Music Admin
Receives notifications when peripatetic music lesson times change
Departments
Staff can only edit events belonging to their assigned departments (except admins)
Need help with permissions? Contact your school's Involve administrator or reach out to our support team.
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